How to start your own business of dispatching services? If you have such properties as assiduity, quick reaction, sociability and commitment, you will have no special problems in the work of the dispatcher. To start your work as a freight forwarder should be registered with the tax authorities. You can register as an individual entrepreneur, you can open an LLC. For some reason it is the limited liability company that inspires the greatest confidence among clients. You do not have to work in a rented office, at first you can work from home. To do the work you will need a phone (mobile and landline). For a cell phone is best to choose an unlimited rate. Be sure to need e-mail and fax. All this equipment must work without interruption. Cell phone service must be on at all times of the day.
The principle of the freight forwarding dispatcher is simple. He works with his customers under a contract, according to which he searches for customers or vehicles for delivery. Once the terms between the two parties agreed, the cargo is sent on the route. Throughout the delivery of the cargo, the dispatcher supervises. As soon as the goods arrive at the unloading point, the dispatcher’s functions are considered over and he receives a fee from the client. Most often it is a percentage of the contract amount.
Finding clients for the trucking manager is not difficult. To do this, you need to present your data primarily to businesses that do not have their own fleet of cars. You can do this by sending out a fan mail on the Internet. Publish ads in the 2-3 most popular newspapers ads in your city. Be sure to put your contact information on all sites and databases related to trucking. This ensures that you will be noticed sooner and will begin to make orders. There is no need to spare money on advertising, all this will pay off faster than you think. But to put their data is better in those places where there is the probability of finding your target audience.
The business of a trucking dispatcher: an analysis of possible customers
In addition, study in detail the list of organizations and businesses in your city. Determine for yourself exactly those firms that may be interested in trucking. Think about the fact that everyone is sitting and waiting for you. Most likely, many of them are already working with the carriers and dispatchers. Be sure to send out simple letters and emails to the management of the organizations, and if possible, visit them in person.
Conduct a market analysis of carriers. Make a dossier for each organization. Specify the main activities and most
frequent routes (do the carriers work only in the region or also deal with international cargo carriage). Be sure to download the rates of each carrier. Gather data on the fleet (find out what cars are available). Detailed data will help you offer several options to the customer as quickly as possible, and this will only affect your reputation in a positive way.
Cargo owners, like carriers, have their own trucking dispatchers, with whom they work all the time. But always any organization seeks to get in reserve a few more companies just in case. So your data sent to the firms will not be lost. They will be taken into account in any case.
The work of the trucking dispatcher: documentation and fees.
Starting a job, be careful to check the documentation. In the documents for sending cargo, the numbers and type of the vehicle, personal and passport data of the driver must be specified. Also prescribe in detail the name, quantity of goods and type of packaging. The essential condition is the terms of delivery. The name of the organization on the stamps must match the actual name. In short, pay attention to all the little things.
Beginning work with the client, always the first thing to conclude a contract in writing. It is the contract is a guarantee that you will receive compensation for your work. The payment of fees is made on the terms prescribed in the contract. This may be an amount as a percentage of the transaction parties or the value of the goods, or a fixed amount. As a rule, the calculation is done upon receipt of the goods to the consignee. Settlement may be in the form of non-cash or cash.